About ASES

Meadowbrook Middle School ASES

Before and After-School Activities
858-748-0802 x 2122

Terry Tu, ASES Site Coordinator, [email protected],  858-748-0802 x 2122
Laura Farace,  ASES Program Lead,  [email protected]

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ASES Program - As I’m sure you realize our program is very full. In fact, registration for ASES exploded this year, exceeding everyone’s expectations. As a result, we have not been able to provide services to everyone who is interested in our program. In order to meet the education code of the grant that funds ASES we must adhere to the principles of this grant which stipulates that priority must be given to students who stay the full duration of time in ASES; this means five days/week until 6:00 PM. Furthermore, if a child checks out before 4:15 their attendance does not count. Please keep in mind that attendance is monitored closely via computer scanning, and students who fail to meet the four day minimum will be dropped. We appreciate your support by helping to remind your child that it is imperative that they scan in and out everyday.

Before School Program: We would like to remind our families the attendance requirements for the morning program. Students MUST scan in before 6:44 AM, Mon, Wed-Fri. On Tuesdays, students  MUST scan in before 7:24 AM.  In addition students must attend the morning program at least 4 days a week.

Absences: The grant that funds ASES does not recognize an excused absence. According to the grant, students are either present or they are not. We certainly understand that illnesses and emergencies occur, and we are not looking to drop a child from the program that has an occasional isolated absence or who is absent from both school and ASES due to illness.

However, it is necessary to reiterate that absences from ASES due to a doctor’s appointment, a dentist appointment, sports, private lessons, or any other personal commitment cannot be excused and will count against your child’s attendance. While I truly appreciate your efforts to notify me of your child’s absence, please understand that I cannot excuse an absence. Rest assured that each day we are checking our absence list with Meadowbrook’s attendance report, and are aware of students whose ASES absence coincides with an excused school absence, therefore it is not necessary to contact us concerning your child’s absence.

Tardiness (After School Pick Up): Please respect our program hours of 2:30 to 6:00 PM. We understand that emergencies may occur and warnings will be documented.  Our staff are here for your students, but if this policy is abused disenrollment from the program will result.

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The ASES (After School Safety & Education) Program is free and provides a fun, safe, stimulating environment for students whose parents cannot be home when their children return from school.  Studies show that participation in the ASES Program increases students’ attachment to their schools, improves test scores, and keeps kids out of trouble.

We are pleased to offer a free before and after-school program.  In accordance with the intent of the state legislation that provides funding for the Poway Unified School District’s After School and Safety Program (ASESP), it is expected that students attend the after-school program every day for the full range of hours offered, 2:25-6:00 PM. We are bound by the Education Code of the grant to give priority to students who can stay the full duration of time.

The California ASES grant that funds this free program requires families to document any late arrival (after 6:00 AM) in the morning, or early release (before 6:00 PM) in the afternoon. The PUSD policy requires that parents or students document the appropriate reason for late arrival/early release on the daily attendance sheets. 

Review of ASES rules that align with MBMS rules throughout the school day:

• Rude language is not tolerated.
• No cell phone use before 3:30 each day. If students have an emergency, they may contact an ASES staff for use of a phone.
• Gum is not allowed on the MBMS campus, before, during, or after school.
• When an ASES student fails to follow MBMS/ASES policies they will receive a citation. Students are expected to give a copy to their parents and ASES retains a copy. After a third citation, the supervisor will call home to conference with a parent. A continued violation can result in suspension or removal from ASES.
• Bells during ASES indicate a transition time, as follows:

2:25 – End of regular school day
2:30 – First ASES academic time begins.  Students report to their assigned ASES homework room to scan in daily. Students will need to scan in prior to PE make ups or teacher tutorials.
3:15 – Students are dismissed from homework time to the lunch area for snack.
3:25 – Students will have a choice of activities, with spaces limited by activity.  Students who need additional homework time will have the library available until the end of the next transition.
4:15 – Beginning of the third activity block.
5:05 – Beginning of the last activity block.
5:30 - Additional snack time

Sports.  All ASES sports are coed. The sports program does not include any “cuts” or tryouts.  Each season typically runs for six weeks. Practices are held M-Th 3:25-4:10.  We ask students to attend at least 75% of the practices to participate in the district events.

Students who stay on campus after 2:30 must be involved in one of the scheduled activities or with a teacher or staff member.  Students may not leave campus and then return unless accompanied by a parent/guardian. 

What does your child’s time at the after-school program look like?

• The dismissal bell for school rings at 2:25.  Students have 5 minutes to get to one of the activities.  Students may not loiter around campus.
• The first period of activities is mandatory academic hour 2:25-3:15.
• Snack Time is 3:15-3:25 A free, nutritious snack is served during this time
• The second period of activities is 3:25-4:10. 
• The third period of activities is 4:15-5:00.
• The fourth period of activities is 5:05-6:00.  All students report to room 122 by 5:40 PM

What can parents do to help us be successful?

• Report to the ASES office (room 122) to check out your child.  The staff member in room 122 will radio for your child.  You are always welcome to enter campus to visit your child or see what activity he or she is  participating in. 
• It is the responsibility of parents and students to scan, sign, and write the time when checking out daily. It is a grant requirement and how participant attendance is validated and caluclated.
• If someone other than yourself or one of the people you designated on the registration form will be picking up your child, please send in a signed note with the specific information.  Your child will give it to an ASES staff member to keep on file.  Email is also acceptable.
• Know your child’s friends!  Sometimes a student does not come to our program but goes home after school with a friend and forgets to inform their parent.  If you know the name(s) of their friend(s), we may be able to help you locate your child.
• If possible, send in an extra snack with your child.  At this age, food is always on their mind!  It seems like they just ate, are eating, or are thinking about what they will eat next!

We appreciate your support and feedback concerning our ASES program. Please feel free to contact me through email ([email protected]) or by phone: 858-748-0802 x 2122

Thank you,
Terry Tu
MBMS ASES Site Coordinator
 [email protected]

Laura Farace
ASES Program Lead
[email protected]